Funds for a grant may be sought/requested as a Legislative Bond Initiative sponsored by a State Senator or Delegate or as an Administration initiative as part of the Maryland Consolidated Capital Bond Loan (MCCBL) or in the Governor's budget. A process chart has been prepared to provide an overview for the process used in obtaining and administering legislative grants. The process may at first appear to be complicated, but once the legislation is signed by the Governor, the entire process can be broken down into five steps. A brief explanation of the process is below.
Step One - Fill out and sign the documents in the grant package received from the Department of General Services (DGS). Along with the completed documents, you must include documentation of your matching fund, if required. All of these documents are returned in one package to DGS. You must also submit your project for review to the Maryland Historical Trust. The Maryland Historical Trust must review your project prior to any payment. DGS will review your submission, and will send your grant agreement. Upon receipt of your signed grant agreement, your grant will be scheduled for Board of Public Works approval. (Approximately 6 weeks)
Step Two - Submit all eligible contracts. This includes all contracts for matching funds (if required) as well as the ones the State is going to pay. You will need to contact DGS for details concerning this step.
Step Three - Submit proof of expending your matching fund to the Comptroller's Office if applicable.
Step Four - Submit your request for payment. The State may pay the approved vendor directly or may reimburse your organization if you have made the payment. Depending upon if you have a matching or non-matching grant, you will either contact the Comptroller's Office (matching) or DGS (non-matching) for payment.
Step Five - Please notify the Comptroller's Office and DGS in writing when your grant-funded project is complete. A close out report is required, along with a site visit.
The names and contact information of the people who will assist you through the process are located on the Contacts page. Please contact them to ensure that the process goes smoothly and your project achieves the success we all desire.
301 West Preston Street, Baltimore, MD 21201