Funds for a Capital Grant may be sought/requested as a Legislative
Bond Initiative sponsored by a State Senator or Delegate or as an Administration
initiative as part of the Maryland Consolidated Capital Bond Loan (MCCBL) or in
the Governor's budget. A process chart has been prepared to
provide an overview for the process used in obtaining and administering
legislative grants. The process may at first appear to be complicated, but once
the legislation is signed by the Governor, the entire process can be broken down into five steps. A brief
explanation of the process is below.
Step One - New
Grantees will go to this link: https://dgs.maryland.gov/Pages/Grants/Forms.aspx to
download, complete and submit the application packet forms, including the Grant
Application, affidavits, Proof of Insurance, Application Checklist, and
certification of match, if required, to this link: DGS.Grantsapplication@maryland.gov and copy their DGS
Regional Grants Administrator who administers capital grants in the county
where the grant project is located. The information sheet that contains the
names, contact information and the list of counties that are assigned to each
Grant Administrator can be found at this link: http://dgs.maryland.gov/Documents/grants/RegionalAssignments.pdf
You must also submit
your project for review to the Maryland Historical Trust. The Maryland
Historical Trust must review your project prior to any payment. Please download,
complete and submit the Maryland Historical Trust Project Review Letter to
Maryland Historical Trust (MHT) and include a completed copy of the MHT form,
with your application package. The MHT Project Review Form can be found at this
DGS Regional Grants
Administrators will review your submitted packet, and will email your grant
agreement to the grantee for signature and the grantee will return the signed
Grant Agreement via email to DGS.CapitalGrants@maryland.gov and copy their
assigned Regional Grant Administrator. Upon receipt of your signed grant
agreement, your grant will then be scheduled for Maryland Board of Public Works
approval. (Approximately 6 to 8 weeks).
Step Two - Submit all eligible contracts. This includes all contracts
for matching funds (if required) as well as the ones the State is going to pay.
You will need to contact DGS for details concerning this step.
Step Three - Submit proof of expending your matching fund to the Comptroller's Office
Step Four - Submit your request for payment. The State may pay the approved vendor
directly or may reimburse your organization if you have made the payment.
Depending upon if you have a matching or non-matching grant, you will either
contact the Comptroller's Office (matching) or DGS (non-matching) for payment.
- Please notify the Comptroller's Office and DGS in writing when your
grant-funded project is complete. A close out report is required, along with a