​Grant Intake Process

For a printable overview of required steps and documents, see the Grant Intake Readiness Checklist.

Important: If you have not already activated your grant, please do so before you proceed with the Grant Intake Process.  

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​ Pre​pa​r​e Required Documents​

After activating the grant, the grantee should begin preparing the required documents.  When prompted, the grantee will submit all documents through Submittable.​

	​​​	Maryland Hist​ori​​cal Trust Project Review
​	​	​Visit the Maryland Historical Trust Online Project Submittal System website and follow the instructio​ns to request a MHT review.
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​	​	Religious Pur​p​​os​​es Affidavit
​	​	​Download form.
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​	​	Lobbying Affid​a​​vit
​	​	Download form.​
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​	​	Certificate of Ins​​urance
​	​	​Obtain a Certificate of Insurance from your insurer.  The state must be listed as follows: State of Maryland Department of General Services 301 W. Preston Street, Suite 703 Baltimore, MD 21201
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​	​	Corporate ​Diversity​​ Addendum
​	​	​Download form​.
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​	​	Property Owners​hip ​​Verification
​	​	For owned property​​​ Visit the State Department of Assessments and Taxation Real Property Data Search page and perform a search of the property.  Print the results page as documentation of ownership. For leased property​​ Submit a 15-year lease, memorandum of agreement, or use of property agreement.  The property owner may be added as a beneficiary on the grant agreement.
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​	​	Property Acqui​sition Docu​​mentation (if applicable)
​	​	​Grantees using funds to purchase or acquire property must submit a property appraisal no older than two years and a preliminary settlement sheet.   Note: DGS may also request a contract of sale signed by all parties and a loan or mortgage commitment (if the purchase is financed whole or in part).
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​	​	Certificate of G​ood Standing​​
​	​	​Visit the Maryland Business Express page and perform a Business Entity search on your organization.  Print the results displayed on the General Information tab as documentation of good standing.
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​	​	Automated Clearing ​House (ACH)/Direct Deposit Registration​​
​	​	​All grantees and vendors are encouraged to complete ACH registration with the Comptroller of Maryland to receive grant fund disbursements electronically.
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​	​	W-9​​​
​	​	​If you do not already have a W-9 you may download the form here​.
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​	​	Grant Match​ Docu​​mentation (if applicable)
​	​	​Prepare supporting doc​​umentation for matching grants as described in the Capital Grants Booklet.  Grant legislation will identify any match requirements for the grant. Complete the Match Certification Letter (download the template​).

Accept Tr​anfer Request

After submitting the grant activation request, grantees will receive an email to Accept Transfer. 

Important: In order to receive future communicaitons,  grantees must accept grant transfer as soon as possible following recept of the Accept Transfer Request email.

 Compl​​ete Grant Intake & Submit Required Documents

Following DGS's review of the Grant Activation Request, the grantee will receive an email notification prompting the grantee to submit additional forms.  

Submit all completed requests to DGS through Sub​​​​mittable.  The system will guide you through the process and prompt you to upload each of your documents.  

Note: To avoid processing delays, all forms should be submitted within 30 days.  

View the Capital Grants Intake Form example​.

Once submitted, the documents will be reviewed by the Capital Grants and Loans (CGL) Team, who will draft the Grant Agreement. The draft will then be reviewed by the Attorney General’s (AG) Office for legal sufficiency.  Once approved, the Grant Agreement will be sent to the Grantee.

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 Revi​ew a​nd Sign Grant Agreement

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